Blake's KR Error Fix Document 01

• Internal Links: Origin of Problem | Create New Range | Assign Number Ranges to Docs | Double-click KR | Articles: Number Ranges | reserve
• External Links: SAP Error Report 01 | Video Notes | KR Fix 01 | KR Fix 02 | reserve

The Origin of the problem

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• following the instructions of 102 Vendor's Invoice Creation
• an error happens on the "Enter Vendor Invoice: Header Data" screen
• after clicking the green checkmark button in the screen's toolbar
• SAP changed the focus to the Type box highlighting "KR"
• and SAP displays the error message of: In company code 1866, the number range 19 is missing in the year 2020

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• In order to fix this issue
  • we eventually found the following solution.
• the Instructions were inspired from
  • 25 Define Document Number Ranges.pdf (3 pages) and
  • 26 Define and Assign Number Ranges to Document.pdf (3 pages)

• in 25, we want to copy 2 rows of data from the "Interval Maintenance: Accountant document, Subobject 1866" screen
• we would use the screen's Input/Insert a new row button
• and copy the previous year's data into the new row that represents the new year
• in our case it was right after New Years day in the year 2020
• so we copied the 2019 row's data into the new row, and updating the new year
• it even used the same from and to ranges
• and the same 2 digit Number range number, header shown as N..

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• It looked like this when we are done.

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• "No" is the 2 digit "Number Range Number"
  • help says: Identifies a number range interval within an object or subobject
  • you can enter any 2 character code.
• "Year" help says: Specifies when a number range interval is valid till.
• "From No." help says: The "from number" is the lower limit of an interval.
• "To Number" help says: Upper limit of an interval.
• "NR Status" help says: Number range status
  • Contains the last assigned number for internal number range intervals.

Create new ranges for the new year

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• Instructions were inspired from 25 Define Document Number Ranges.pdf (3 pages)

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• the Tcode FBN1 will take you directly to the "Range Maintenance: Account document" screen

• put in your company number
• and click the middle Intervals button to get to the "Interval Maintenance: Accountant document, Subobject 1866" screen

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• and use the insert a new row button to create the newer year number ranges

Define and Assign Number Ranges to Document.

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• Instructions were inspired from 26 Define and Assign Number Ranges to Document.pdf (3 pages)

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• the Tcode OBA7 will take you directly to the "Change View "Document Types": Overview" screen

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• scroll down until you find Type KR

• Top | Back to Document Type Details
• Type - help says: Document Type
  • The document type classifies the accounting documents. It is stored in the document header.
  • Attributes that control the entry of the document,
    • or which are themselves noted in the document,
    • are defined for each document type.
    • In particular, the number range assigned to the associated documents is defined on the basis of the document type.
  • Definition: accounting document
    • Financial Accounting (FI)
    • The accounting documents record changes in values in a company code arising from accounting transactions.
    • They consist of one or more line items (postings), each of which represents an individual transaction posted to an account.
    • When posting an accounting document, the SAP system updates the transaction figures in the accounts to which the document is posted.
    • An accounting document is a representation within the SAP System of the document (for example, an invoice) that triggered the posting.

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• double click KR - Vendor invoice

• Please note, I cannot find a tcode that will go directly to the Change View "Document Types": Overview or Details screens

After double-clicking KR

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• I suspect that the KA in Reverse Document Type was choosen by our KR type
• click the Save button

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• If saved without any issues, we are done
• you can go back to Exercise 102, and the error should no longer bother you.

Fields from the 'Change View "Document Types": Details' screen.

• Document Type is descibed above
  • KR is the current document type
• Document Type Description - this header does not exist in the screen, but it's content does: "Vendor invoice"
  • "Vendor invoice" help says: is the Document Type Description
    • Description of the business transaction which is posted using this document type.
• Number range - help says: Number which identifies the number range for the number assignment
• LOOK UP FIELDS USING THE HELP BUTTON IN SAP
• Reverse Document Type - KA
• Authorization Group - text box entry

Account types allowed panel
• Assets - checked
• Customer - not checked
• Vendor - checked
• Material - checked
• G/L account - checked

Control Data panal
• Negative Postings Permitted - check box is checked

Articles: Number Ranges Info

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• Google Search: sap what is nr status

• Google Search: sap accounting document number range
• yourfinancebook.com : July 3, 2014 | Article : How To Define Document Number Range In SAP FI Module - FBN1
  • even though the article is old, it will give you more insight to Number Ranges
• wiki.scn.sap.com : April 27, 2016 | Wiki Page : Number Range In Financial Accounting
• www.tutorialspoint.com | Lesson : SAP FI - Document Number Ranges | Blake's SAP FICO 01-28 Document: (22) Document Number Ranges
• www.guru99.com : 2020 | Lesson : How to Define Document Type and Number Range in SAP FICO
• www.tutorialscampus.com | Tutorial : SAP FI - Document Number Ranges

• SAP Community | Article | Want to learn about Number Ranges?
  • EPH7 - Enterprise Resource Planning
  • A Number range is a Group of numbers to which the unique-Id created for an SAP Object belongs.
    • In each module we have masterdata having SAP objects such as
      • Equipment, Notification, Order, Measuring Point, Maintenance Plans etc in PM,
      • Material number, Material Document, Purchase Requisition, Purchase Order in MM
      • Sales Order, Sold-to-party etc in SD,
      • Production Order in PP,
      • Inspection lots in QM
      • and the list is long.
    • This document is intended to give basic concepts of Number Ranges
      • we need to create during the Configuration of various modules in the implementation time and after.
    • In this document we try to understand these things through a Plant Maintenance object, namely Equipment.
  • There are 2 categories of number ranges:
    • Internal numbers - System generates the number within your range
    • External Numbers - a person required to enter his choice of number or letters within his range.
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Create Customer Issue

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• 121 Create Customer.pdf (7 pages)
• Analysis of the issue:

  Count	Group	Name	2 Digit Number Range	Findings	the Fix
  1	BFCG	Foreign Cust Group Blake	23	these ranges	redo the number
  2	BLCG	Local Cust Group Blake	22	no longer	ranges & assign
  				exist	them to the groups
  3	MFG1	Foreign Cust Group Blake	21
  4	MLG1	Local Cust Group Blake	20

Reserve

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• reserve